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All Policies

Anti-Bullying Policy

The Magic Soccer FC Youth (MS F.C) is committed to providing players a fun, positive, and secure environment in which to learn and enjoy the game of soccer. We do not tolerate bullying at any practice, game or other MS F.C sanctioned event. We will promote a TELLING atmosphere. This means that anyone who knows that bullying is taking place is expected to report the incident. Players and parents should be assured that they will be supported when bullying is reported.

Definition of Bullying

Bullying is defined as conduct, gestures or comments which are insulting, intimidating, humiliating, hurtful, malicious, degrading or otherwise offensive to a player, group of players and/or teammates, and which create a hostile or intimidating environment, or which negatively affects a player’s physical and/or emotional well-being. Bullying is any written, verbal or physical act, or any electronic communication, whether it is a single incident or a series of incidents that results in intentional pain and distress to the victim.

Signs and Symptoms

A child may indicate he or she is being bullied through various signs and symptoms. While some children are prone to report bullying to their parents, coaches or adults, others will not, due to fear, intimidation or other factors. Coaches and parents should be aware of possible signs indicating that bullying may be taking place. These signs and behaviors could indicate other problems, but bullying should be considered a possibility and should be investigated.

Procedures for Parents, Coaches, and the Technical Directors

  1. Parents should report bullying incidents to the team coach or manager. If the problem persists, reach out to the Magic Soccer FC Technical Directors or Ricardo. If necessary and appropriate, police may be consulted.
  2. In all cases of reported bullying, parents of the player who was bullied shall be informed immediately and may be asked to meet with the respective team coach and/or coaching director to discuss the incident. In all cases, strict confidentiality shall be maintained. It is not our goal to make a public example of reported incidents.
  3. The negative behavior must be investigated and the bullying stopped immediately. The parents of any player who is reported to be bullying will be contacted immediately by the respective team coach, technical director, or Ricardo and asked to meet to discuss the incident to help the bully or bullies change their behavior.

Consequences of Bullying

  1. In a first offense situation involving bullying, an attempt will be made to encourage the bully (or bullies) to modify their behavior for their benefit, for the benefit of the person bullied, and for the team. An attempt will be made by the coach, manager, or parent(s) to reconcile the situation between players (age and level of maturity and or severity of offense must be considered).
  2. If the bullying persists, disciplinary action against a player may be taken by the team coach and/or our Technical Director, Ricardo which may include, but is not limited to, immediate suspension from participation in practices or game(s) for a period of time.
  3. After the incident/incidents have been investigated and addressed, the situation will continue to be monitored by the respective team coach, team manager, and players’ parents to ensure the problem is resolved.

Media Release Policy

Magic Soccer F.C reserves the right to use photographs, video, voice, and likeness of players, parents, coaches, and referees participating in our programming without compensation. The media obtained by MS F.C may be used on our website, social media, publications, and etc. By participating in Magic Soccer F.C, members agree to the following statement:
I grant Magic Soccer F.C and it’s official partners and sponsors royalty-free rights to use my child’s voice, photograph, and likeness in any media related to my performance in or observation of the club including, without limitation, a videotape recording of such programming without compensation to me, or my personal representatives, assigns, heirs, children, dependents, spouse and relatives.

Parents Code of Conduct

Youth soccer is for the players. All parents associated with the Magic Soccer F.C are invited to share in the pleasure of watching their children participate in the world’s most popular sport, so long as their behavior does not distract the players and officials from the free flow of play which is the trademark of the sport. Magic Soccer F.C prides ourselves on having respectful and engaged families, and we ask that parents and guardians continue to adhere to these guidelines.

A parent or guardian should:

  • Foster an environment of respect for referees, players, coaches, and spectators of the opposing team through words of encouragement and support.
  • Applaud superior play, effort, and sportsmanship by players on both teams.
  • Support your coaches and managers consistently regardless of the results on the field. Coaches contribute many hours of their time to your children. They deserve your congratulations when the team wins and your encouragement when the team doesn’t.
  • Communicate any concerns to the coach at the appropriate time (recommended 24 hour cool off period) away from the playing location and players.
  • Always remain at least two yards from the playing field so our young players have room to play and enjoy the game.
  • Your cooperation with these standards before, during, and after each game or practice will make Magic Soccer F.C more enjoyable for everyone.

A parent or guardian must:

  • Never use foul language or obscene gestures at a game or practice site.
  • Avoid comments and gestures that express disagreement with referee decisions.
  • Cooperate with any request by the game officials.
  • Never consume alcoholic beverages on the field location at practices or games.

A parent or guardian understands that:

  • Any parent or spectator who fails to adhere to these standards will be required to leave the playing area, and play will be suspended until he or she does so.
  • Magic Soccer F.C reserves the right to suspend or terminate a player’s enrollment for his or her parent’s persistent or extreme sideline misbehavior, and there will be no refunds of player fees in such cases.
  • Parents or guardians are responsible for their guests’ behavior and must inform their guests of the applicable rules of conduct.

Any breaches of this Code of Conduct can result in your child’s suspension and a member’s removal from Magic Soccer F.C. Comments and behavior of any member which contradict the mission statement or disrupt the functioning of a team can result in the suspension and/or removal from Magic Soccer F.C.

Refund Policy

It is the policy of Magic Soccer F.C to refund registration fees only if your player moves more than 50 miles from his/her primary residence prior to the start of the season or if the player is unable to participate due to a season ending injury or illness as documented by a physician.

No refund, credits or fee transfers will be allowed for any other reasons.  If Magic Soccer F.C is unable to place your child on a team, a full refund will be issued. Conflicts with practice schedules are not grounds for refunds. Refund requests due to injury must be made within 2 weeks of injury or illness and must have a physician’s note included. There will be no reimbursements granted for any programming cancelled due to weather, acts of God, or forfeits.

Registration Fee Policy

Players will ONLY be allowed to participate with Magic Soccer F.C’s organized leagues and programs if player participation fees have been paid in full prior to the first scheduled game.

Magic Soccer F.C will make an effort to collect past due fees as appropriate with potential for removal of current and future playing privileges. Please remember that Magic is a small for-profit organization that survives off registration fees. Not paying fees as indicated could result in increased playing costs for all players.

After a player commits to a competitive team and completes the registration, the player is considered registered to the Club. Each player is bound to the Club for the entire seasonal year, which runs from October-March or April-July. Families have the option of paying in full at the time of registration or choosing a payment plan which allows the total to be divided equally into as high as four installments. The first payment must be made by the registration deadline. Each family is obligated to the full financial commitment, regardless of the choice made.

Coach Expectations

All members of the Magic Soccer F.C coaching staff are to see themselves as role models and ambassadors for the Club. We ask that our coaches be aware of how they represent themselves, their team, and Magic Soccer F.C. It is imperative that our coaches are respectful to all around them including parents, opposing teams, and referees. We expect our coaches to exhibit professional behavior at all times, both on and off the field. Disciplinary action will be taken against any member of the coaching staff whose actions bring the Club into disrepute.

Magic Soccer F.C coaches should aspire to be experts in player development and seek feedback and education, both formal and informal, that will help them down that path. We provide a variety of educational opportunities and resources for our coaches, including our coaching portal, 320 pages  session plans of Celtic FC (Top professional club in the world), and monthly webinar to help our coaches be the best they can be. We ask that our coaches prepare for trainings by reviewing the session and curriculum materials provided.
Magic Soccer F.C coaches must embrace the Club philosophy, The Magic style of play and playing the Reece. V way, and take pride in the development of each individual player assigned to them. We are committed to building a consistent style of play across our programming with the help of our dedicated coaches.

Coach Sideline Behavior Policy

Magic Soccer FC has a zero-tolerance policy regarding aggressive coach sideline behavior. Excessive coaching is strongly discouraged and only positive reinforcement should be provided to our players by coaches and sideline spectators. Coaches will be removed from the program for consistent violations of this philosophy. There should be no negative interactions between coaches and referees, coaches and opposing coach/players, or coaches and visiting parents.

Concussion Policy 

Magic Soccer F.C recognizes the potential danger and long-term health consequences of this often difficult to diagnose form of traumatic brain injury. The policy is intended to provide easy-to-understand guidelines related to players who have been diagnosed with or are suspected of having a concussion. The policy is for coaches, parents, and players, but is to be shared with any other adults or participants in Magic Soccer F.C. At MS F.C, we want to ensure our players are provided the safest environment possible. As such, US Club Soccer has incorporated a Concussion Policy to educate  members about concussions, help prevent concussions from occurring, and identify when a concussion may have taken place. Our club also provide a certified athletic trainer, Carrie Christensen, at games and tournaments.

Here are the guidelines MS F.C  encourages coaches, players, and families to follow:

  • Learn about concussions! The athlete, family, and coach should be familiar with the signs and symptoms of a concussion.
  • Identify the signs and symptoms of a concussion. As a member of the sports community; we must recognize the signs of a concussion and check to see if the player is experiencing symptoms of a concussion.
  • ‘When in doubt, take the player out.’ It is best practice to remove the player from competition if there are signs and/or symptoms a concussion has occurred.
  • Do not let the player return. The player should not return to competition until he or she is evaluated by a medical physician and cleared to play.
  • Monitor player recovery. Players who have experienced a concussion should be allowed to return to participate on a gradual basis. Players should continue to be monitored with the goal that the player will eventually return to full participation at an individual pace. Not all concussions are the same.

When a parent registers their player, they agree to the following: “If my child is diagnosed with a concussion during a Magic Soccer F.C activity or during any other activity, including those outside Magic, or if my player has a prior head injury, I will inform my child’s coach of such diagnosis prior to the start of the season or before my child returns to play.

Medical Release Policy

In considerations of Petit Kicks Soccer (Magic Soccer F.C dba) allowing my child to participate in Magic Soccer F.C  programming, I agree not to sue and forever release, waive and discharge Magic Soccer F.C, Sanford Health, Dakota United SC, Bismarck Parks and Rec and their respective employees, governors, affiliates, agents, partners, owners, members, parents, subsidiaries, representatives, officers, attorneys and players (hereinafter referred to collectively as “Releasees” from any and all liability to me, my child and his or her personal representatives, assigns, heirs, children, dependents, spouse and relatives for any and all claims, causes of action, losses, judgments, liens, costs, demands or damages that are caused by or arise from any injury (including death) to his/her person or property regardless of the cause(s) of such injury. I assume all risks associated with my child’s participation in and observation of  Magic Soccer F.C.

I certify that my child is in good mental and physical condition. My child and I understand the inherent risks associated with participation in the club, and we also understand the inherent risks of participating in the sport of soccer at this level on a grass, astro-turf and blacktop surface. I recognize the possibility of physical injury associated with soccer, and in consideration of above organizations discharge and otherwise indemnify the organizations, the affiliates and sponsors, their employees and associated personnel (whether paid or volunteer) as well as the owners of the fields and facilities utilized for the programs, against any claim by or on behalf of the registrant as a result of the registrant’s participation in the programs.

I, the parent/legal guardian of the registrant, authorize Magic Soccer F.C and the Magic Soccer F.C staff to seek medical treatment for the Participant as they deem necessary at local medical facilities. I understand that this authorization is given in advance of any specific diagnosis, treatment or hospital care, and that it is given to provide the Magic Soccer F.C staff authority to seek medical treatment as he/she judge’s necessary to the above-named Participant. I accept responsibility for payment of all services rendered; I authorize any medical facility that renders services to release medical information necessary for the processing of insurance claims; and I authorize the payment of insurance claims directly to the medical facility. I understand that whenever possible, Magic Soccer F.C will make a good faith effort to contact me or the above named person(s) before seeking treatment. If this is not possible, I understand that the Magic Soccer F.C staff will notify me, or my designee, as soon as possible of any and all diagnoses and treatments. I also hereby give consent for emergency medical care prescribed by a duly licensed Doctor of Medicine or Doctor of Dentistry. This care may be given under whatever conditions are necessary to preserve the life, limb, or well-being of my dependent.

Player Release Policy

After a player commits to a team and completes registration with Magic Soccer FC, the player is considered registered to the Club. Each player is bound to the Club for the entire seasonal year for competitive teams and full year registrations, which runs from August 1 of one year through July 31 of the following year. For players who are registered for home club for a season, they are considered part of the Club during the year. Each family is obligated to the full financial commitment.
MS F.C will not consider a request for a release from the program during the soccer year until that player has paid his/her entire financial obligations to the Club and team for the soccer year. If approved, all fees for the entire seasonal year must be paid in full before the release can be authorized. This will include a reasonable estimate for coach travel expenses, any other fees that might be due after the player has transferred from the team as well as a $50 club-processing fee. Players receiving financial assistance will not be released during the seasonal year unless they pay the full expenses associated with the year, including any portion of granted assistance.

Uniform Policy

Magic Soccer F.C’s official apparel and equipment sponsor is New Balance. This relationship is critical to the success of both on and off-site programming. As such, all uniforms, training gear, cold weather gear, bags and training should be new balance branded.

Effective August 2020, U13-U19 Players registered to Magic Competitive teams must purchase a uniform and training gear package at the beginning of the season from our retail partner, U12 and under players only need to purchase the training packet. They can use them for games as well. U12 and under players also have the opportunity to rent the training packets gear from our club at low cost. All Players are required to wear appropriate Magic issued gear to each training session and game. There are no exceptions to this policy. Players are responsible for upkeep of this gear. Continuing players will have the opportunity to reuse last year’s uniform if it is in the current style.

Competitive uniform purchases happen on a 2 year cycle on odd years ( U13, U15, and U17). New uniforms must be purchased on a 2-year cycle regardless of need. Uniform numbers will be assigned by the Club admin for Competitive programs.

Winter Weather Policy

Players are more susceptible to injuries during cold weather, particularly from pulled or torn muscles. Players should be encouraged to wear appropriate clothing to aid body heat retention yet afford adequate movement without creating a safety hazard. As a general rule, training programs will be cancelled if the projected temperature (including wind chill) at the start of training

Coach Sideline Behavior Policy

Magic Soccer FC has a zero-tolerance policy regarding aggressive coach sideline behavior. Excessive coaching is strongly discouraged and only positive reinforcement should be provided to our players by coaches and sideline spectators. Coaches will be removed from the program for consistent violations of this philosophy. There should be no negative interactions between coaches and referees, coaches and opposing coach/players, or coaches and visiting parents.

Conflict Resolution Policy

Magic Soccer F.C encourages our members to take a 24-hour “cool down” period before addressing a conflict that may have occurred. Complaints and concerns regarding your soccer experience should be directed according to the following guidelines. 

Complaints regarding Magic Soccer F.C coaches, head and assistant coaches, and/or managers should be addressed with Technical Director. If resolution is not satisfactory, document your concerns in writing to the attention of Ricardo.

Concerns regarding your child’s team should be addressed directly with program Technical Director at a proper time and place. If resolution is not satisfactory, document your concerns in writing to Ricardo.

Complaints and concerns regarding Magic Soccer F.C’s administrative policies should be documented in writing and sent to the attention of Ricardo.

Drug Policy

Magic Soccer F.C has a zero-tolerance policy regarding the use of alcohol, drugs, and tobacco products at any youth-related MS F.C event. A youth-related event is described as any event with youth present under 21 years of age. We are a drug free organization at all times if youth under the age of 21 are present. For clarity, read the following guidelines:

  • Alcoholic beverages, tobacco, and drugs (including marijuana and misuse of prescription medication) are not permitted at any youth-related MS F.C event, including practices and league games;
  • No coach or volunteer shall participate in any youth-related MS F.C activity while under the influence of drugs or alcohol; and
  • Smoking or use of tobacco products is not permitted in or around youth sports practices or games. 

Guest Playing Outside the Club

Players in Magic Soccer F.C must ask for permission from the Club’s Technical Director  to participate in outside events with other clubs. The technical staff wants to make sure players are getting enough rest and are fulfilling the training to game ratio that has been set forth in the beginning of each year. To manage the players development and time on the field, the directors will approve or not approve the request. If the request is approved, the director will need to fill out guest player paperwork and provide the player pass.

Hot Weather Policy

The risk of heat related illness from vigorous sports activity increases with the temperature. The body generates heat which cannot be dissipated readily when the ambient temperature exceeds 85 degrees F, depending upon the humidity. Hot weather is considered at any point where the Heat Index reaches or exceeds 90. Coaches should follow the following procedures based on conditions:

  • Heat Index up to 89°: Normal Play. Regular hydration patterns
  • Heat index of 90°- 95°: Mandatory water breaks every 25 minutes.
  • Heat index of 96°-102°: Mandatory water breaks every 15 minutes.
  • Heat index over 103° (at start of training): All outside activity cancelled

Movement Between Teams

Magic Soccer F.C finds it very important to make sure all players are playing at the correct level and being challenged just enough to help their development. Sometimes the coaching staff will find the best option to be moving a player to a new environment. If a player is moved this can result in an increase or decrease of fees for the remainder of the season or year. As soon as this move is approved by the appropriate technical director your player will be moved in the system and the fees will be updated according to the amount of games and events left for the new team.

Non-Discrimination Policy

Magic Soccer F.C does not discriminate against its members, players, coaches, parents, referees on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual’s income is derived from any public assistance programs.

Player Failure to Place Policy

Registration of your child with Magic Soccer F.C does not guarantee a place in the Club’s Programs. As we do our best to give as many players the ability to play as possible, there may be instances where your child will be turned away. Such instances include, but are not limited to, the inability to create enough teams due to lack of players, inability to find a coach, late registrations, unsuccessful payments, and missing payment deadlines.

Player Pick Up Policy

Magic Soccer F.C paid coaches are required and our volunteer coaches are requested to stay at the field until the last player is picked up. This policy applies to players from age 4 through age 18, and is designed to ensure your child’s safety. Additionally, all coaches are requested to have a “two deep” player policy, meaning, coaches should never find themselves in a position being alone with a child. As a result, it is important that parents and guardians drop off and pick up their players from practice on time. 

While we understand that many parents have hectic schedules and getting to and from practices can present challenges, it is important to note that we rely on many volunteer and professional coaches who similarly have demanding schedules and often need to leave immediately following your child’s practice. Should a coach need to leave the field area while children are still present, children may only be left with an adult (this includes parents)/ Team Managers.

Player Right to Refuse Policy

Magic Soccer F.C reserves the right to refuse participation for any reason, except for reasons of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual’s income is derived from any public assistance programs. Most importantly, majority of reasons include perpetual negative or abusive parent/guardian or player behavior or repeated non-payment of registration fees without resolve to cure.

Reasons for refusal may include negative or abusive parent/guardian behavior, negative or abusive player behavior, or repeated non-payment of fees.

Release of Information Policy

It is Magic Soccer F.C’s policy to not release any information regarding any participants participation within Club structured programming, including, but not limited to team name, practice date, practice time, practice location, game date, game time, game location, coach name, coach contact information, or any other information pertaining to the player’s participation in  Magic Youth Soccer. Information will only be released to the contact person on the Magic Soccer FC player’s account. If you’d like information to be released to additional guardians or individuals, please have the main contact person on the account add those individuals to the account or call our admin  to add them.

Team Size Policy

Magic Soccer F.C believes that every player who would like to play soccer should have the opportunity to do so. In order to welcome new members, the Club maintains a Team Size Policy. To ensure the placement of new players, Magic reserves the right to add players to a team roster in order to meet the minimum player requirement. For instance, if the minimum team size for a U6 team is 7 and your roster is at 5, Magic will try to add 2 additional players but cannot insure it. After the tryouts, it is the Technical Directors’ decision on whether to accept more players beyond the team size minimum.

This does not guarantee, however, that the Club will be able to fill all teams to the minimum requirement due to limitations on the number of players that register within a team, age group, or gender.

Minimum player requirements by program:

  • U6-U8: 7 player minimum (4v4)
    • Suggested 7-9 players
  • U9-U10: 11 player minimum (7v7)
    • Suggested 11-12 players
  • U11+: 14 player minimum (9v9)
    • Suggested 14-15 players

Suggested team sizes reflect the number of players for a team to be most successful through the season. Coaches are obligated to accept players if their roster is under the minimum number found above. Once the roster meets the minimum requirement, it is the coaching staff choice to accept more players.

Note: Once rosters have been finalized and admin has contacted everyone on the team, Magic will remove players only if requested by the parents and player.